Higher Occupational Certificate: Payroll Administrator NQF Level 5
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The Higher Occupational Certificate: Payroll Administrator (SAQA ID: 125266) is designed to prepare learners with the knowledge, practical skills and workplace experience required to operate effectively as a Payroll Administrator within a professional business environment.
The qualification develops competencies in payroll administration, employee remuneration, statutory deductions, tax compliance, labour requirements and payroll record management. Learners gain the practical ability to process payroll accurately, maintain employee information, apply relevant legislative requirements and support organisations in meeting their payroll and statutory obligations.
This qualification is made up of compulsory Knowledge, Practical Skill and Work Experience Modules:
Knowledge Modules:
• 431301-000-00-KM-01, Introduction to Payroll.
• 431301-000-00-KM-02, Legislative and Regulatory Framework.
• 431301-000-00-KM-03, Contracts of Employment.
• 431301-000-00-KM-04, The Payroll Function.
• 431301-000-00-KM-05, Payroll Administration.
• 431301-000-00-KM-06, Payroll Accounts and Reports.
• 431301-000-00-KM-07, Payroll Support.
• 431301-000-00-KM-08, Data Integrity and Protection.
Total number of credits for Knowledge Modules: 78
Practical Skill Modules:
• 431301-000-00-PM-01, Apply Legislative and Regulatory Framework and Ensure Compliance.
• 431301-000-00-PM-02, Process and Administer Payroll.
• 431301-000-00-PM-03, Maintain and Audit Payroll Records.
• 431301-000-00-PM-04, Balance Payroll Accounts and Produce Reports.
• 431301-000-00-PM-05, Offer Payroll Support to Employees by Providing Excellent Customer Service.
• 431301-000-00-PM-06, Maintain Data Integrity and Protection.
Total number of credits for Practical Skill Modules: 29
Work Experience Modules:
• 4301301-000-00-WM-01, Procedures to Apply Legislative and Regulatory Framework and Ensure Compliance.
• 4301301-000-00-WM-02, Procedures to Process and Administer Payroll.
• 4301301-000-00-WM-03, Processes to Maintain and Audit Payroll Records.
• 4301301-000-00-WM-04, Procedures to Balance Payroll Accounts and Produce Reports.
• 4301301-000-00-WM-05, Processes to Offer Payroll Support to Employees by Providing Excellent Customer Service.
• 4301301-000-00-WM-06, Procedures to Maintain Data Integrity and Protection.
Total number of credits for Work Experience Modules: 67
EXIT LEVEL OUTCOMES
1. Apply knowledge of legislative and regulatory requirements to ensure workplace practices and processes are fully compliant.
2. Compute, process, and reconcile payroll transactions while ensuring compliance with labour laws, tax regulations, and organisational policies.
3. Verify, update, and maintain payroll records to ensure accuracy, compliance with labour and tax laws, and adherence to organisational policies.
4. Verify payroll records against financial data, reconcile discrepancies, and generate comprehensive payroll reports that comply with organisational and regulatory requirements.
5. Render assistance for payroll matters by addressing enquiries, resolving payroll-related issues and offering guidance on payroll processes and policies to ensure a positive employee experience.
6. Prevent unauthorised access, breaches and discrepancies to ensure payroll data integrity and security.
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